Asset lifecycle
Every asset: where it is, who has it, what's been done to it.
Map your plant and its assets once. See every job and record against each asset, and hand assets over with a clear trail.
| Tag | Name | Location | Manager | Status |
|---|---|---|---|---|
| P-101 | Raw water pump 1 | Pumping station | Mechanical engineer | In maintenance |
| BL-02 | Aeration blower 2 | Aeration basin | Mechanical engineer | In use |
| DS-04 | Chlorine dosing skid | Dosing room | Electrical engineer | In use |
| FM-07 | Outlet flow meter | Treated water outlet | Needs manager | In storage |
Locations and plant structure
Map the plant the way it's actually laid out.
Site, plant, area, zone, line, as many levels as you need. Every location is a page of its own: what's there, who works there, and what has happened there.
Hazard manager
Roster
People with access here: HSE officer (Manager) · Site supervisor (Manager)
Hazards & faults
| Type | Asset / location | Status | Opened | Closed | Assignee | Manager |
|---|---|---|---|---|---|---|
| Hazard | Oil on stair Pump hall east stair | Open | 11 Oct | — | Unassigned | HSE officer |
| Hazard | Uncovered dosing tank Dosing room | Open | 02 Nov | — | Shift operator 1 | HSE officer |
| Fault | Raw water pump 1 (P-101) Pumping station | Closed | 19 Oct | 21 Oct | Maintenance tech | Mechanical engineer |
| Hazard | Slippery floor Intake works | Open | 04 Nov | — | Shift operator 2 | HSE officer |
- Any depth, your names. Area, Zone or Line are labels you choose, not fixed levels. Restructure without a schema change.
- Set up from a spreadsheet. Paste a column of names to add many locations at once.
- Everything here and below. Each location shows its assets, its scheduled tasks and rounds, and every hazard and fault raised there or further down.
- A hazard manager for every area. Set one on a location and everything below inherits it, unless it has its own.
- Who works here. A roster of the people and crews assigned to each location, kept separate from who has access.
- Retired, never deleted. Before you move or retire part of the tree, see what it affects. Old records keep their location for good.
- Class
- Rotating equipment › Centrifugal pumps
- Location
- Pumping station
- Manager
- Mechanical engineer
- Rated power
- 90 kW
- Criticality
- High
Scheduled on this asset
Recent records
Fault history
Asset management
Every asset, and all the work done on it.
Open any asset and see what it is, who's responsible for it, what's scheduled on it and everything recorded against it, on one page.
On the register: filter by class, location, manager and status, find every asset with no manager in one tap, and add assets in bulk or from your Excel equipment list.
- 1A full record for every asset.
Tag, class, criticality, location and manager, plus your own fields for each class. Classes nest: "Rotary kiln" sits under "Kiln equipment".
- 2Work follows the asset.
Tasks and rounds set on its class, on the asset itself or on its location all show here, with the schedule that drives them. A new asset gets its class's tasks straight away.
- 3Every record against it.
Tasks, rounds, faults, hazards and failed inspections from the last 90 days, each one click from its evidence. Older records are a report away.
- 4Faults in context.
Open and closed faults, with where the asset was at the time and who the fault was assigned to.
- 5One history.
Status changes, hand-overs and site corrections on a timeline of their own.
Asset hand-over and history
Nobody inherits an asset without saying yes.
When responsibility for an asset moves, the new manager has to accept it. Every step lands in the asset's history, so you always know who had it, and when.
Request.
The current manager picks who should take the asset over and sends a transfer request. It can be cancelled while it waits.
Transfer P-101
- To
- Mechanical engineer
Send requestNotify.
The request lands in the new manager's bell, not in an email thread.
Transfer request · Raw water pump 1 P-101 from Electrical engineer
AcceptRejectAccept or reject.
Accepting confirms where the asset really is, or corrects it. Rejecting takes a reason from a list.
Where is it now?
✓Pumping station (as recorded)Somewhere else…AcceptRecorded.
The hand-over joins the asset's timeline, and the asset moves to the new manager's profile.
- Transfer accepted site confirmed
- Transfer requested
- Site corrected Intake works → Pumping station
- Status at a glance. In use, in storage or in maintenance, on the asset and as a column on the register. Every change is on the timeline.
- No asset left without an owner. One tap on the register shows every asset that needs a manager.
- One asset at a time, on purpose. There's no bulk reassignment. Every change of manager is a request someone accepts.
Getting assets in
From your equipment list to a live register.
Your existing equipment list is the starting point. The register takes it from there.
- One at a time, or many at once. Add an asset on its own with a preview card, add several in bulk, or import your Excel equipment list.
- Classes that nest. A class carries its own fields, and a class can sit under another, like "Rotary kiln" under "Kiln equipment".
- New assets arrive with their work. Every new asset of a class gets that class's tasks straight away.
| Tag | Asset | Class | Location | |
|---|---|---|---|---|
✓ | P-101 | Raw water pump 1 | Centrifugal pumps | Pumping station |
✓ | BL-02 | Aeration blower 2 | Blowers | Aeration basin |
✓ | DS-04 | Chlorine dosing skid | Dosing skids | Dosing room |
✓ | FM-07 | Outlet flow meter | Instruments | Treated water outlet |
Get started
Start with one site. Add the next in a week.
Begin with a paid pilot on one site. We load your locations and assets, set up your first tasks and rounds, and train your crews. Adding the next site is setup, not a new project.